National Outdoor Education Conference
“Expanding Our Horizons: Looking Up and Out”
28 September – 1 October 2020

There is no better opportunity to place your brand, product or service in front of ‘outdoor eder’s’ in one place, at one time, and to show your support for this important, thriving and developing area of education in Australia.

Fairmont Resort  |  Blue Mountains  |  New South Wales

A variety of sponsorship packages are suggested however, you may wish to put forward other ideas.  The Committee is happy to create a package that will be of maximum benefit to your organisation and the Conference.

Clicking on the headings below will show a drop down menu of inclusions.

All amounts are in Australian Dollars and include GST.

Contact Us

We’re here to help!

If you have innovative ideas about how you would like your organisation to be involved, or if you just have a few questions please contact us..

Conference Design
mail@conferencedesign.com.au
+61 3 6231 2999

CONFERENCE PARTNERS

  • GOLD | $11,000
  • SILVER | $5,500
  • BRONZE | $2,500

SPONSORSHIP OPPORTUNITIES

  • Conference Dinner | $6,600
  • Keynote Speaker | $5,500
  • Espresso Sponsor | $5,500
  • Welcome Function | $4,500
  • Conference App | $4,500
  • Delegate Gift | $3,800
  • Pocket Program | $2,000
  • Program Advertisement | $250 ea

EXHIBITION OPTIONS

  • EXHIBITION Display (2m x 3m) | $2,500
  • EXHIBITION Pod (1m x 1m) | $1,800

CONFERENCE PARTNERS

Gold sponsorship guarantees that your company brand will feature throughout the whole conference. Every delegate will be aware of who you are and that your partnership support has made the conference a success.

Benefits:

  • One (1) standard 2m x 3m exhibition display (inclusions as per exhibition benefits noted below) in an optimum position to engage your audience and receive maximum traffic flow.
  • Two (2) exhibitor registrations including; lunches; morning & afternoon tea breaks and attendance at social functions.
  • Recognition as a ‘Gold Conference Partner’ on a dedicated email promotion to the NOEC database.
  • Recognition as a ‘Gold Conference Partner’ on a dedicated post on the OEA Facebook page.
  • Recognition as a ‘Gold Conference Partner’ in the conference pocket program (If sponsorship is agreed before printing).
  • Full-page (A6) advertisement in the pocket program (artwork supplied by sponsor ready for print – conditional on sponsorship being agreed before program printing).
  • Your company’s logo on the first tier sponsors PowerPoint slide, acknowledging your support as the ‘Gold Conference Partner’.
  • Personalised acknowledgement and thanks by the MC of your support and contribution.
  • Opportunity to address the delegation for 2-minutes during the conference opening.
  • Your company logo & hyperlink on the conference website.
  • Two (2) pull-up banners displayed in prominent areas (banners supplied by sponsor).
  • Delegate list (excluding those requesting privacy).

A fantastic opportunity to be recognised as a major partner for the conference. Your brand will feature prominently throughout the conference, giving you plenty of time to convey your key messages to the audience.

Benefits:

  • One (1) full conference registration including; lunches; morning & afternoon tea breaks; and attendance at conference sessions & social functions.
  • Recognition as a ‘Silver Conference Partner’ in the conference pocket program (If sponsorship is agreed before printing).
  • Full-page (A6) advertisement in the pocket program (artwork supplied by sponsor ready for print – conditional on sponsorship being agreed before program printing)
  • Recognition as a Silver Conference Partner’ on a dedicated email promotion to the NOEC database.
  • Logo and hyperlink on the conference website with recognition as a ‘Silver Conference Partner’.
  • Your company logo on the second tier sponsors PowerPoint slide, acknowledging your support as a ‘Silver Conference Partner’.
  • One pull-up banner displayed at the conference (banner supplied by your company, conference organisers will allocate space in the trade exhibition area).
  • Delegate list sent to you including all those attending the conference (excluding those who request privacy).

Please note: Silver Partnership does not include an exhibition space.  If you wish to negotiate a special package to include a display, please email kate@conferencedesign.com.au

Become a valued partner and contribute to the conference’s success. Your sponsorship is greatly valued and is integral to ensuring that the delegates get to take away key messages.

Benefits:

  • Recognition as ‘Bronze Conference Partner’ in the conference pocket program (if sponsorship is agreed in time for printing).
  • Your company logo on the third tier sponsors PowerPoint slide, acknowledging your support as a ‘Bronze Conference Partner’.
  • Recognition as a ‘Bronze Conference Partner’ on the conference website.
  • Recognition as a ‘Bronze Conference Partner’ on a dedicated email promotion to the NOEC database.
  • Delegate list sent to you including all those attending the conference (excluding those who request privacy).

Please note: Bronze Partnership does not include an exhibition space.  If you wish to negotiate a special package to include a display, please email kate@conferencedesign.com.au

SPONSORSHIP OPPORTUNITIES

Give your brand the wow factor! This event will be the social highlight of the conference.

Benefits:

  • Naming rights to the NOEC 2020 Conference Dinner as  ‘Sponsors Name’ NOEC 2020 Conference Dinner.
  • Opportunity for you to make a short address to guests (maximum of five minutes).
  • Recognition as ‘NOEC 2020 Conference Dinner’ on a dedicated email promotion to the NOEC database.
  • Two (2) included tickets to the NOEC 2020 Conference Dinner.
  • Two pull-up banners at the event to ensure prominent branding for your company at the venue (banners supplied by sponsor, conference organisers will allocate space to ensure that your brand makes the most impact).
  • Acknowledgement as ‘NOEC 2020 Conference Dinner Sponsor’ in the conference pocket program (if sponsorship agreed prior to printing).
  • Full-page (A6) advertisement in the pocket program (artwork supplied by sponsor ready for print – conditional on sponsorship being agreed before program printing).
  • Your company logo on the sponsors PowerPoint slide, acknowledging your support as ‘NOEC 2020 Conference Dinner Sponsor’ – displayed at the event on LCD screen and during the conference session prior.
  • Logo and hyperlink on the conference website with acknowledgement asNOEC 2020 Conference Dinner Sponsor‘.
  • Delegate list sent to you including all those attending the conference (excluding those who request privacy).

Please note: this sponsorship option does not include an exhibition space.  If you wish to negotiate a special package to include a display, please email kate@conferencedesign.com.au

Benefits:

  • One (1) full conference registration including; lunches; morning & afternoon tea breaks and attendance at conference sessions & social functions.
  • Recognition as a ‘Keynote Sponsor’ on the conference website with your company logo hyperlinked to your website.
  • Recognition as a ‘Keynote Sponsor’ on a dedicated email promotion to the ANHSC database.
  • Personalised acknowledgement and thanks by the MC of your support and contribution.
  • Your company logo on the sponsors PowerPoint slide, acknowledging your support as a ‘Keynote Sponsor’.
  • Name association with the Keynote Speaker’s plenary session, including use of an introductory slide with company logo and acknowledgement.
  • Opportunity to introduce your sponsored Keynote Speaker prior to their session (2-minutes maximum)
  • Full-page (A6) advertisement in the pocket program (artwork supplied by sponsor ready for print – conditional on sponsorship being agreed before program printing)
  • One company pull-up banner displayed during the keynote session (banner supplied by your company, conference organisers will allocate space)
  • Delegate list sent to you including all those attending the conference (excluding those who request privacy).

Please note: There may be multiple opportunities for Keynote Sponsorship, depending on the final program.  Keynote Sponsorship does not include an exhibition space.  If you wish to negotiate a special package to include a display, please email kate@conferencedesign.com.au

  • A barista serving up espresso coffee to delegates from a cart bearing your branding will see your popularity skyrocket!
  • BENEFITS:Barista Coffee includes the coffee machine hire, barista, take-away cups and coffee*.
    Logo and acknowledgement as Espresso Cart Sponsor on conference materials including print, PDFs and broadcast emails.
    One (1) pull-up banner (1m wide) at the coffee cart (provided by sponsor)
    Logo & hyperlink on the conference website
    400-word company profile on the conference website
    Logo & hyperlink on the conference App
    400-word company profile on the conference App
    Logo in the pocket program
    Logo displayed on a joint-sponsors slide in the plenary hall
    *Limited to 300 cups per day – extra coffee is additional cost per cup.
     Delegates will be encouraged to use their own cup (or the sponsored delegate gift cup if this item is sponsored) in our endeavour to keep the conference as sustainable as possible.
  • Please note, sponsorship of an espresso cart does not include an additional exhibition space but can be packaged with a standard or pod display at additional cost.  Please contact us to discuss available options kate@conferencedesign.com.au

Benefits:

  • Naming rights to the Welcome Function as  ‘Sponsors Name’ NOEC 2020 Welcome Function.
  • Opportunity for you to make a short address to guests (maximum of 3-minutes).
  • Recognition as a ‘NOEC 2020 Welcome Function Sponsor’ on a dedicated email promotion to the NOEC database.
  • Two (2) included tickets to the function.
  • Two pull-up banners at the event to ensure prominent branding for your company at the venue (banners supplied by sponsor, conference organisers will allocate space to ensure that your brand makes the most impact).
  • Acknowledgement as ‘NOEC 2020 Welcome Function Sponsor’ in the conference pocket program (if sponsorship agreed prior to printing).
  • Full-page (A6) advertisement in the pocket program (artwork supplied by sponsor ready for print – conditional on sponsorship being agreed before program printing).
  • Your company logo on the sponsors PowerPoint slide, acknowledging your support as ‘NOEC 2020 Welcome Function Sponsor’ – displayed at the event on LCD screen and during the conference session prior.
  • Logo and hyperlink on the conference website with acknowledgement as ‘NOEC 2020 Welcome Function Sponsor’.
  • Delegate list sent to you including all those attending the conference (excluding those who request privacy).

Please note: this sponsorship option does not include an exhibition space.  If you wish to negotiate a special package to include a display, please email kate@conferencedesign.com.au

The NOEC Conference App will be in the hands of all delegates. The app will be available on all iPhone, Android and mobile devices. The app provides delegates with access to the conference program, exhibitor listings, contacts and much more.

Benefits:

  • One (1) full conference registration including; lunches; morning & afternoon tea breaks and attendance at conference sessions & social functions.
  • Rolling ad on the conference app
  • Company logo on opening page of the conference app
  • 3 push notifications via the conference app – 1 per day
  • Sponsorship recognition, company logo, 50-word company profile and link to company website on the conference website and app
  • Company logo displayed on all conference electronic marketing
  • Company logo displayed on all conference print literature and signage
  • Delegate list sent to you including all those attending the conference (excluding those who request privacy)

Please note: App Sponsorship does not include an exhibition space.  If you wish to negotiate a special package to include a display, please email kate@conferencedesign.com.au

  • Sustainable Steel double-walled insulated tumbler OR drink bottle – branded with your logo.  The gift will be given to each delegate at registration, encouraging the use of the tumbler or bottle throughout the conference.
  • This package includes supply of 220 tumblers OR drink bottles branded with your logo – extra items will be at additional cost.  
  • Sponsorship of tumblers is separate to drink bottles.  Two (2) opportunities exist for two sponsors to take up an item each.
  • Full-page (A6) advertisement on the back page of the pocket program (artwork supplied by sponsor ready for print – conditional on sponsorship being agreed before program printing)
  • One (1) full conference registration including; lunches; morning & afternoon tea breaks and attendance at conference sessions & social functions.
  • Your company logo & hyperlink on the conference website.
  • Delegate list sent to you including all those attending the conference (excluding those who request privacy).

Please note: Pocket Program Sponsorship does not include an exhibition space.  If you wish to negotiate a special package to include a display, please email kate@conferencedesign.com.au

  • Full-page (A6) advertisement in the pocket program (artwork supplied by sponsor – conditional on advertisement being booked & print-ready art being supplied before program printing deadline).

EXHIBITION OPTIONS

The exhibition will run for the duration of the conference with morning tea, afternoon tea and lunch served in the exhibition area.

Each exhibition site includes:

  • A display site (3m x 2m footprint)
  • Fascia sign with your company name (in capitals on PVC panel)
  • 1 x light above company signage
  • 1 x 4 amp power supply
  • Logo & hyperlink on the conference website
  • 50-word profile on the conference website
  • Two (2) exhibitor registrations
  • Small table
  • One chair / stool

Please note:

If you wish to purchase booth upgrades such as digitally printed panels, brochure racks, additional furniture or mounted LCD screen, these can be arranged directly with the exhibition company at additional cost. 

Additional sponsor/exhibitor staff registrations can be purchased for $320 through the sponsorship booking portal.  This does not include social function tickets which can be purchased separately.
Please note, there is a maximum of 3 exhibitor personnel per 2m x 3m display.

The exhibition will run for the duration of the conference with morning tea, afternoon tea and lunch served in the exhibition areas.

Each exhibition site includes:

  • A display site (1m x 1m footprint) includes back wall panel 1m wide x 2.5m
  • Fascia sign with your company name (in capitals on PVC panel)
  • 1 x light above company signage
  • 1 x 4 amp power supply
  • Logo & hyperlink on the conference website
  • 50-word profile on the conference website
  • One (1) exhibitor registration
  • Bar table
  • One stool

Please note:

Pull-up banners are not suitable for this display type.  Your display must be kept within the 1m x 1m footprint.  If you wish to purchase booth upgrades such as a digitally printed panel, brochure rack or mounted LCD screen, these can be arranged directly with the trade exhibition company at additional cost.

Additional sponsor/exhibitor registrations can be purchased for $320 through the sponsorship booking portal.  This does not include social function tickets which can be purchased separately.
Please note, there is a maximum of 2 exhibitor personnel per pod display. 

Sponsor & Exhibitor Terms & Conditions

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of Goods and Services Tax (GST) and listed in Australian Dollars (AUD).

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
Will be available in December 2018

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Bump in details to be confirmed.

Deliveries & Freight
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Return freight following the conference conclusion needs to be arranged through your own freight company and this may mean you need to bring consignment notes with you.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the Conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About OEA and Outdoors NSW

Outdoor Education Australia (OEA)  was established in 2006 as a national network of outdoor education associations. The organisation facilitates communication between state and territory outdoor education associations about the practice and delivery of outdoor education; advocates for outdoor education across primary, secondary and tertiary education; and provides policy advice.

Outdoors NSW is the go-to place for all things outdoors in NSW.

The peak body for the outdoors in NSW, the organisation, (formerly known as ORIC), represents the outdoor community, advances outdoor standards, safety and practices, and fosters greater participation in the outdoors.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2019 Conference Design Pty Ltd